Invoice 7402 · 16 Sep
Kestrel Motor Works
Front brake pads, VN-063
Service history
Fleet operations
The same repair, billed twice.
An operator reads your garage invoices against the service history, flags the repeat with both invoices attached, and drafts the query. Your fleet manager approves before anything goes out.
ISO 27001GDPREvery run auditable
Invoice 7719 · 7 Oct
Kestrel Motor Works
Front brake pads, VN-063
€486.00
Illustrative week · Week 41
A second front-pad replacement 21 days and 1,140 km after the first.
Drafted for A. Novak, fleet manager
Query to Kestrel Motor Works with both invoices attached; payment of invoice 7719 held until they answer.
Enterprises running operators on Alomana
- up to 60%less time on fleet admin
- up to 15%lower fuel and maintenance cost
- 20+ hoursback each week from paperwork and calls
Where the mismatches hide
Telematics knows where the van went, the fuel card what was bought, dispatch what was booked, the invoice what was billed. The operator puts them side by side.
- 01
Fuel against the tank and the trip
Flags fuel beyond the tank, or bought away from the van
- 02
Jobs against trips
Finds jobs marked done with no stop at the address
- 03
Invoices against service history
Catches repeat repairs and parts billed twice
- 04
Idle and out-of-hours use
Lists engine-on hours at depots and use outside shifts
- 05
Mileage against the service plan
Lists the vans due a service and drafts the bookings
- 06
Fines and tolls against the driver
Matches each charge to the van and driver at that time
How the operator works the week
- 1
Connect
Telematics and fuel-card exports, dispatch sheets and invoices, from SharePoint, Drive, Sheets or your database.
- 2
Check
It compares every record with what the vans did, in code, and keeps the rows behind each flag.
- 3
Approve
You say yes. It sends the follow-up and logs it.
Nothing goes to a driver or a vendor without a yes.
- Messages, disputes and bookings wait for a person's yes
- A declined action is not retried
- Every run logged: input, output, tools, user
Run record
Query on invoice 7719- Input
- Invoices 7402 and 7719, service history
- Output
- Query and payment hold, drafted
- Tools
- Comparison in a code sandbox
- User
- A. Novak, fleet manager
- Measured on
- Fuel spend per van
- Exceptions closed each week
- Repeat repairs caught
- Hours spent reconciling
- Works with
- Snowflake
- PostgreSQL
- Google Sheets
- Google Drive
- SharePoint
- Slack
- Telematics and fuel-card exports
- Other systems via a remote MCP server
- Trusted for
- ISO 27001
- GDPR
- Never trains on your data
- Single-tenant for enterprise
A custom operator typically goes live in up to 4 weeks.
Questions
What is an AI fleet operations operator?
An autonomous agent that checks your fleet's records against each other. It compares telematics trips, fuel-card transactions, dispatch jobs and maintenance invoices, flags each mismatch with the rows behind it, and drafts the follow-up for your fleet manager to approve.
Does it replace our telematics or fuel cards?
No. Your telematics, fuel cards and dispatch system keep running. The operator works on what they export or store: CSV and Excel files, PDFs, Google Sheets or your data warehouse.
Does it track our vans in real time?
No. It works on the records you give it, when you run it, and a workflow can run it every morning on the previous day's exports. Live tracking and alerts stay with your telematics.
Does it contact drivers or vendors on its own?
No. Messages, disputes and bookings sent through Alomana's connectors wait for a person's yes. A declined action is not retried, and every run is logged with its input, output, tools and user.
Which systems does it connect to?
Alomana has 20+ connectors, including Snowflake, PostgreSQL, Google Sheets and Drive, SharePoint and Slack, activated per deployment. Telematics and fuel-card platforms connect through their exports or a remote MCP server.
Is our fleet data private?
Alomana is ISO 27001 certified and GDPR-compliant, and your data is never used to train AI models. Enterprise deployments run single-tenant, in a dedicated instance.
Bring one week of exports.
Talk it over with sales: what the operator needs from your systems, and how it goes live.
Alomana is a secure enterprise AI platform where autonomous agents, called operators, run business processes end to end. Every run is fully auditable.